2017 Broker Forum FAQ

ICBF2017: “Disruption ⇒ New Realities, New Opportunities”

2nd Annual Insurance-Canada.ca Broker Forum

Wednesday, March 1, 2017 — Allstream (Beanfield) Centre, Toronto

ICBF2017: Disruption ⇒ New Realities, New Opportunities - Wednesday, March 1, 2017

Forum Overview
Presentation Topics
Forum Agenda
Faculty

Photos from ICBF2017
Sponsor Directory
ICTA Awards
Technology Conference


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Frequently Asked Questions

ICBF2017 FAQs and answers for delegates, conference supporters, sponsors, exhibitors and speakers.

Delegates

  1. How do I register for the conference?
  2. Who is eligible for a discounted registration fee?
  3. My company is a conference sponsor; who do I contact for our registration code?
  4. Where can I find information on the agenda, topics and speakers?
  5. Where can I find floor plans of the Allstream Centre and exhibit hall?
  6. How do I book hotel rooms?
  7. How do brokers get credit hours for RIBO continuing education?
  8. How can I provide feedback on the event?

Conference Supporters

  1. Where do I find information on conference supporter packages?
  2. How do I register delegates who are included with my supporter package?
  3. How do I register additional delegates beyond those included with my sponsorship?

Sponsors

  1. Where do I find information on sponsor packages?
  2. What are sponsor electives?
  3. When do I have to select my sponsor electives?
  4. How do I register delegates who are included with my sponsorship?
  5. How do I register additional delegates beyond those included with my sponsorship?
  6. How do I register my company speaker?
  7. Where do I book hotel rooms for our delegates?
  8. May I submit articles and news releases for inclusion on the Insurance-Canada.ca website?
  9. What information do I need to provide for the online directory of sponsors and exhibits?
  10. How do I access the delegate list?
  11. How do I arrange an email blast? And how should I submit it?
  12. How do I arrange an ad in the Chronicle e-newsletter?
  13. How do I arrange a guest blog post for the Intersection blog?

Exhibitors

  1. What is included in the Exhibitor Package?
  2. Who do I contact regarding the setup of my exhibit booth?
  3. When and how should I deliver materials to the hotel?
  4. Who do I contact if I have specific audio/visual needs?
  5. When will I know my booth location in the exhibit hall?
  6. When can I set up my booth in the exhibit hall?
  7. What times will the exhibit hall be open?
  8. When can I begin dismantling my booth?
  9. How do I arrange for customs clearance of my material?
  10. I will be offering a prize at our booth. How do I notify delegates beforehand?
  11. Where can I find floor plans of the Allstream Centre and the exhibit hall?

Speakers

  1. Where and when is the conference?
  2. When am I speaking?
  3. Do I have to do anything to register?
  4. What staging and audio-visual equipment can I expect?
  5. How long are the sessions?
  6. What are the specifications for presentations?
  7. How will presentations be distributed?
  8. Will sessions be recorded?
  9. How are sessions promoted?



Delegates

1. How do I register for the forum?

All registration is done online; register here. You can register up to five individuals at a time. In order to complete the registration process, you will need each individual's name, job title, and both email and mailing addresses.

Any delegates registering at the special broker rate must use their corporate email address (not a personal or other address, e.g. Gmail).

If your company is registering multiple delegates, contact Sales to discuss the potential savings and benefits of becoming a forum supporter or sponsor.

If your company is a forum sponsor or supporter, you may register at a special discounted rate using a registration code provided to your company representative.

2. Who is eligible for a discounted registration fee?

Employees of our 2017 sponsors and supporters are eligible for a 20% discount on registration fees. Each sponsoring organization has been issued a confidential registration code which must be entered during the online registration process for the discounted rate.

3. My company is a forum sponsor or supporter; who do I contact for our registration code?

Email Registration using your corporate email address and the code will be forwarded to you.

4. Where can I find information on the agenda, topics and speakers?

The most current information is posted on the Presentation Topics page.

5. Where can I find floor plans of the Allstream Centre and exhibit hall?

Information will be posted to Location & Accommodations as it becomes available.

6. How do I book hotel rooms?

We have made arrangements with a nearby hotel for a block of rooms at a special rate. See Location & Accommodations for booking details.

We recommend that you reserve your room as early as possible, as demand for rooms at most downtown hotels is expected to be very high.

7. How do brokers get credit hours for RIBO continuing education?

We are applying for RIBO accreditation of both the Technology Conference (ICTC2017) and the Broker Forum (ICBF2017). Credit will be per session, but the type and amount of credit for each has not yet been determined. Instructions will be provided at the events.

8. How can I provide feedback on the event?

Instructions will be made available at the event.




Forum Supporters

1. Where do I find information on forum supporter packages?

If your company is registering multiple delegates, contact Sales to discuss the potential savings and benefits of becoming a forum supporter.

2. How do I register delegates who are included with my supporter package?

Contact your sales representative who will register those people on your behalf. Please note, we require the full name, job title, email, and (corporate) mailing address of each delegate.

3. How do I register additional delegates beyond those included with my sponsorship?

Once we have a signed sponsor contract from you, you will receive a unique registration code for your company. You can register additional delegates online and use the registration code to get the special sponsor registration fees.




Sponsors

1. Where do I find information on sponsor packages?

See Sponsorship Opportunities (PDF).

2. What are sponsor electives?

Every sponsor level includes a set amount of elective dollars. With these dollars, you can customize your sponsor package to meet your needs. There are many options available: exhibit space; sponsor of meals or reception; advertising options; promotional options; additional forum registrations, etc.

3. When do I have to select my sponsor electives?

Electives must be selected by January 15, 2017.

4. How do I register delegates who are included with my sponsorship?

Contact your sales representative who will register those people on your behalf. Please note, we require the full name, job title, email, and (corporate) mailing address of each delegate.

5. How do I register additional delegates beyond those included with my sponsorship?

Once we have a signed sponsor contract from you, you will receive a unique registration code for your company. You can register additional delegates online and use the registration code to get the special sponsor registration fees.

6. How do I register my company speaker?

Contact your sales representative who will register your speaker on your behalf. Please note, we require the full name, job title, email, and (corporate) mailing address of each speaker.

7. Where do I book hotel rooms for our delegates?

We have made arrangements with a nearby hotel for a block of rooms at a special rate. See Location & Accommodations for booking details.

We recommend that you reserve your room as early as possible, as demand for rooms at most downtown hotels is expected to be very high.

8. May I submit articles and news releases for inclusion on the Insurance-Canada.ca website?

Yes, as part of your sponsorship, you may submit articles, press releases, white papers, etc. until December 31, 2017.

9. What information do I need to provide for the online directory of sponsors and exhibits?

Please provide the following, totalling no more than 100 words for Platinum and Gold sponsors, 75 for Silver sponsors, and 50 for Bronze sponsors:

  • Company Logo
  • Company description (text may include hyperlinks)
  • [omit if not exhibiting] What delegates will see at your booth (e.g. “Drop by for a demonstration of ...”)
  • [omit if not exhibiting] Details of any booth raffles, prizes or giveaways
  • Contact information if appropriate

See the ICBF2017 sponsor directory for samples.

10. How do I access the delegate list?

The delegate list will be made available online by event day – a passcode will be included in the delegate kit for access.

11. How do I arrange an email blast? And how should I submit it?

Contact your sales representative to arrange and schedule your e-blast. Please note: There are a large number of e-blasts going out prior to the forum and we limit these to a certain number per week. If you wish your e-blast to go out prior to the event, be sure to book your date as soon as possible.

If you wish to use our standard e-blast template, all you need to provide is text (including hyperlinks if appropriate) and one or two graphics (optional); we will lay out and send to you for approval. (Please note, our template accommodates content up to 675px wide, laid out in either one or two columns.)

If you wish to submit your own HTML for an e-blast, you may. Please note the following best practices:

  • Only in-line CSS should be used (no separate stylesheets or header style element);
  • Layout width should not be greater than 700px if possible;
  • Hyperlinks should be direct to the targets (e.g., our distribution client will not permit bit.ly redirects);
  • Animated GIFs are discouraged, as only the first frame will display on some email clients;
  • Light-coloured text that requires a background image or dark background for legibility is discouraged.

12. How do I arrange an ad in the Chronicle e-newsletter?

Contact your sales representative to arrange and schedule your ad. Please note: Space is limited. If you wish to run your ad prior to the event, be sure to book your dates as soon as possible.

You have the option of either a leaderboard (banner) or a text ad:

  • A big box runs near the top of the newsletter and measures exactly 300 × 250 pixels. Please provide a jpg or (static) gif file, along with the URL for the hyperlink (e.g. your website address).
  • A text ad includes up to 75 words of text, plus your logo or a substitute graphic conforming to the standards of a Rectangle Ad (maximum dimensions 180 × 150 pixels). The text can include multiple hyperlinks to your website, products and services.

13. How do I arrange a guest blog post for the Intersection blog?

Contact your sales representative for available dates and to book.

A guest blog should be 400-600 words in length. Note this is subject to review by the blog editor. The content should be a reflective point of view in your area of expertise. No sales pitches will be accepted.

The editor asks that the content be sent at least a week in advance of posting. If you wish to do your post before the forum, be sure to arrange the date as soon as possible, as the Intersection posts a limited number of blog updates per week.




Exhibitors

1. What is included in the Vendor Display Booth?

The booth package contains the following:

  • 8' × 6' exhibit space;
  • Back and side draping;
  • 6' skirted table and 2 chairs;
  • Power outlet;
  • WiFi*;
  • Online listing in the directory of sponsors and exhibitors;
  • Company name (logo) and booth number in delegate kit;
  • Floor management in exhibit hall.

* If you require hard-wired internet, please contact Exhibitor Services at exhibitorservices@enercarecentre.com or 416-263-3064.

2. Who do I contact regarding the setup of my exhibit booth?

Stronco Show Services will be handling all exhibit hall logistics. You can reach them at jeff.d@stronco.com or 905-270-6767 ext 2236.

3. When and how should I deliver materials to the Allstream Centre?

Shipments of materials will be accepted no earlier than Friday February 24th. Please ensure your shipments are delivered by this date so everything is available to you on Monday for setup.

The following address template MUST be followed to ensure proper storage and location delivery of the received boxes:

Denise DeFlorio C/O [YOUR COMPANY NAME]
Insurance-Canada.ca Technology Conference & Broker Forum Tuesday February 28, 2017
Allstream Centre at Exhibition Place
Room Pre-Function C
105 Princes' Blvd.
Toronto, ON, M6K 3C3 647-668-8058
Box 1 of __ [insert total # of boxes you are sending]

Please Note: There is NO Business Centre onsite and it is the responsibility of the exhibiting company to arrange courier/waybills to pick up the materials within a 24-hour time period. After 24 hours, materials will be discarded.

Allstream Centre is not responsible for clearing packages at customs or for C.O.D. deliveries.

You must bring your own dolly for loading/unloading.

4. Who do I contact if I have specific audio/visual needs?

You may contact Hank Smith at Stagevision: hsmith@stagevision.com or 416-598-7274.

5. When will I know my booth location in the exhibit hall?

Exhibit booth allocations begin in late January, in order of sponsorship level. The sequence within each level will be determined by the date each agreement was signed. You will be contacted with instructions.

6. When can I set up my booth in the exhibit hall?

Booth setup will begin at 3:00pm on Tuesday, February 28; booths must be show-ready by 7:30am on Wednesday, March 1st, when the Broker Forum opens.

7. What times will the exhibit hall be open?

The exhibit hall will open at 7:30am on Wednesday, March 1st, and will close at 5:00pm.

8. When can I begin dismantling my booth?

Exhibits can be dismantled no earlier than 5:00pm on Wednesday, March 1st.

9. How do I arrange for customs clearance of my material?

Please contact Jeff at Stronco Show Services: jeff.d@stronco.com or 905-270-6767 ext 2236.

10. I will be offering a prize at our booth. How do I notify delegates beforehand?

If you notify us by February 5, 2017, we can include prize information in the printed delegate kit in addition to posting it to the online exhibitor directory.

11. Where can I find floor plans of the Allstream Centre and the exhibit hall?

Information will be posted to Location & Accommodations as it is available.




Speakers

1. Where and when is the forum?

Date:  Wednesday, March 1, 2017
8:30am - 5:00pm; Registration and continental breakfast begin at 7:30am
Add to your calendar: Google / MS Outlook

Location:  Allstream Centre
Exhibition Place, Toronto
105 Princes' Blvd.
Toronto, ON; M6K 3C3
Tel: (416) 263-3000

2. When am I speaking?

The full agenda will be posted once it has been finalized. At that time, all speakers will be notified of their timeslots.

3. Do I have to do anything to register?

Insurance-Canada.ca will register you. If you are a sponsor, that will be done through the sponsor contact. If you are not a sponsor, arrange through your session organizer.

4. What staging and audio-visual equipment can I expect?

The speaking area will be on a raised platform. The room will be equipped with standard AV: projector, screen, laptop with powerpoint, podium with mic, lavalier mic. For any panels, there will be seating on stage, and microphones will be available.

5. How long are the sessions?

The sessions vary in length. (Note that the times on the agenda, when posted, must also include introductions.) Please check with your session moderator.

If you wish to hold any Q&A or discussion, you must allow for that within your session allotment. Please discuss with your organizer if you are unsure.

Be sure to check in with your moderator during the breakfast, coffee or lunch break before your session. If there is anything you wish to test, please make specific arrangements with your moderator in advance.

6. What are the specifications for presentations?

We do not require presentations to adhere to a standard template – go with your own. We would appreciate a reference to the event or to Insurance-Canada.ca on the title page, concluding page, and/or footer (if used) in your presentation.

The projection equipment will be set up for an aspect ratio of 4:3. The newer standard of 16:9 (widescreen) will work, but will have black bars showing at the top and bottom.

Sound and video can be accommodated, but please let us know if you require them.

Our attendees do not expect sales pitches and react poorly when they hear them. Please review your presentations with this in mind. If you have questions, contact your organizer.

Please send a copy of your presentation to your organizer/moderator by Wednesday, February 22.

Be sure to check in with your moderator during the breakfast, coffee or lunch break before your session. If there is anything you wish to test, please make specific arrangements with your moderator in advance.

7. How will presentations be distributed?

We will NOT be printing hand-out copies at the event.

We will send a note to delegates after the conference indicating the availability of the presentation materials.

Please notify us by Wednesday, February 22 whether yours will be available or not, and if so, how, e.g.:

  • Posted on our site available for download – preferably in PDF format (send us the file);
  • Posted on your site and available for download with or without registration (send us the link);
  • Otherwise available from you or your company upon request (provide details or contact information to make the request).

8. Will sessions be recorded?

For the first time in 2017, Insurance-Canada.ca is planning on filming the annual Technology Conference and Broker Forum. Please contact info@insurance-canada.ca if you have any questions regarding filming at the event.

9. How are sessions promoted?

Your presentation can be promoted in advance or following the conference. We have been promoting the sessions to our readership and will continue to do so.

Should you wish to further promote your session to your own audience, please go ahead.

We offer several paid opportunities (an eBlast, a Blog Post, text ads) for you to promote your session yourself to the delegates or to our larger audience before and/or afterwards. Ask for details. Note that silver and higher sponsorships include some of these in their base package.